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#Omnifocus gtd plus

Tap ‘Save’ on the top right to save your action into the Inbox.

Type your action into the “Untitled Item” field.

To create a new action that goes straight into the Inbox, tap the Inbox icon on the bottom right, the one with a ‘+’ sign in the middle.

#Omnifocus gtd how to

We’ll dive into them later, first, here’s how to create a new action.

#Omnifocus gtd plus

You’ll want to process them so they show up where and when you want them to, and that’s how Projects plus Contexts come into play.

While it’s a handy place to capture your actions, you don’t want to leave them there. Sooner or later, you have to process them bills have to be paid, notices have to be filed, and spam has to be cleared. The mailbox is a good place to collect various messages, but you don’t want to leave them there to pile up. Think of the Inbox like your physical mailbox.

#Omnifocus gtd for mac

Sync becomes essential when you run OmniFocus across multiple devices, like across an iPhone, iPad and Mac (OmniFocus for Mac is sold separately, but the current OmniFocus 2 for iPhone is a universal app, which means that you get a version which you can install on both iPhone and iPad, with a single purchase).Įven if you only run OmniFocus on one device, it’s still a good idea to set up syncing, so it backs your data up to the cloud.Įverything in OmniFocus starts with a task, also known as a “next action.” When you first create an action like, “Buy milk,” it goes into the Inbox. When you first launch OmniFocus for the iPhone, the app will ask you if you want to set up sync, which is free with the OmniGroup’s Omni Sync Server service. It’s possible to dive right into OmniFocus without learning GTD, but to really get OmniFocus, you’ll need to learn the basics of GTD eventually.

#Omnifocus gtd trial

The ‘ Five Steps that Apply Order to Chaos’ page on the official GTD site is a great summary of the GTD process. You can also sign up for a free trial on, and take David Allen’s GTD video course. You can learn more about GTD on David Allen’s site, or by reading the Getting Things Done book.

However, if you need to juggle multiple responsibilities and projects in both your personal and professional life, then you might find that the time and financial investments you make into OmniFocus and GTD will pay off for themselves in the long run. While OmniFocus provides incredible control for the power user, Things is a simpler and more intuitive app, which makes it easier to get into.

If you just want to dip your toes into the GTD world, Things is a more affordable entry, and a wonderfully designed one at that.

If all you need is a simple to-do list to keep track of the miscellaneous tasks in your life, then you’re probably fine using something other than OmniFocus, like Clear, or the built-in iOS Reminders app.

How do you know if you want to make the time and money investment into OmniFocus?

Plus, OmniFocus for iPhone is not cheap, compared to some of the other to-do apps on the market.

OmniFocus makes it easier to learn GTD, but there’s still a bit of a learning curve.

Let’s get these two caveats out of the way first:

#Omnifocus gtd full

Other to-do apps can work as simple to-do lists, but to get the full benefits from OmniFocus, you really have to go all in with the GTD method. Note: The latest version of OmniFocus is OmniFocus 2, but I’ll make it simple and just call it “OmniFocus” from here on.īefore you get started on OmniFocus, you should know that OmniFocus is built right on top of Getting Things Done (GTD), the productivity system created by David Allen. If that sounds good to you, then this guide is for you. I tend to forget stuff quite easily, so I need a trusted place to capture and organize the important tasks in my life. I use it not because I’m a super productive guy, but because I’m not. I’ve been an OmniFocus user for the past four years, and it is my secret superpower. While an app won’t magically turn you into a productivity ninja, using it consistently can actually help you become more productive. That’s the promise behind apps like OmniFocus 2 for the iPhone, made by The Omni Group. What is OmniFocus 2 for the iPhone good for?Įver wished you could be more productive, stop forgetting important tasks, and just get things done?